Administration Associate/Specialist - Temporary 6 months
Date: Jul 20, 2026
Location: Walldorf, Germany
Company: automation-1
Ref-Code: DE-60426393-EN-15-001
Work area: Administration
Expected travel: 0% - 10%
Career status:
Employment type: Limited Full Time
COMPANY DESCRIPTION
SAP is the global market leader for business software and thus contributes a considerable part of the world's economic power grid. At SAP you get your chance to put your ideas into action with maximum impact.The office of the Chief Operations Officer of the P&I User Experience & Design unit is looking for an Administration Associate/Specialist to support various managers in their daily tasks. The unit drives SAP´s innovation from a Design and User Experience perspective across all SAP products. You will be responsible for the daily office functions and duties, including active and autonomous administrative support to the managers. You will perform and administer various special projects in collaboration with various staff and departments. This position is limited to a duratino of 6 months and you will report to the COO.
EXPECTATIONS AND TASKS
- Managing calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.
- Monitoring actions and manage reminders
- Arranging meetings for Manager including co-ordination of Team Meetings and larger external events
- Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses.
- Perform and monitor purchase activities, creation of shopping carts, reporting and tracking on purchase orders.
- Updating materials including PowerPoint and excel spreadsheets for meetings and presentations.
- Preparation and follow up of meetings including taking meeting minutes.
- Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users.
- Monitoring budget
WORK EXPERIENCE
1-4 years' experience in administrative/management support or comparable tasks. Prior work experience at SAP (e.g. through internships, working student jobs, C-Users) is highly appreciated.
EDUCATION AND QUALIFICATION / SKILLS AND COMPETENCIES
- University degree (bachelor, diploma, master) or completed apprenticeship with focus on business administration or related fields
- Fluency in English and German
- Very good knowledge of Microsoft office and SAP´s internal tools
- Demonstrated interpersonal and team player abilities
- Proactive and able to identify and solve problems
- Strong communication skills and organizational talent Your set of application documents should contain a cover letter, a resume in table form, school leaving certificates, current university transcript of records, copies of any academic degrees already earned, and if available, references from former employers (including internships). Please describe as well your experience and skills in foreign languages and computer programs. ! PLEASE APPLY ONLINE ON WWW.CAREERSATSAP.COM !Start as soon as possible
Work area: Administration
Expected travel: 0% - 10%
Career status:
Employment type: Limited Full Time
COMPANY DESCRIPTION
SAP is the global market leader for business software and thus contributes a considerable part of the world's economic power grid. At SAP you get your chance to put your ideas into action with maximum impact.The office of the Chief Operations Officer of the P&I User Experience & Design unit is looking for an Administration Associate/Specialist to support various managers in their daily tasks. The unit drives SAP´s innovation from a Design and User Experience perspective across all SAP products. You will be responsible for the daily office functions and duties, including active and autonomous administrative support to the managers. You will perform and administer various special projects in collaboration with various staff and departments. This position is limited to a duratino of 6 months and you will report to the COO.
EXPECTATIONS AND TASKS
- Managing calendar and e-mails for the Managers on their behalf, potentially also including calls and voicemails.
- Monitoring actions and manage reminders
- Arranging meetings for Manager including co-ordination of Team Meetings and larger external events
- Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses.
- Perform and monitor purchase activities, creation of shopping carts, reporting and tracking on purchase orders.
- Updating materials including PowerPoint and excel spreadsheets for meetings and presentations.
- Preparation and follow up of meetings including taking meeting minutes.
- Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users.
- Monitoring budget
WORK EXPERIENCE
1-4 years' experience in administrative/management support or comparable tasks. Prior work experience at SAP (e.g. through internships, working student jobs, C-Users) is highly appreciated.
EDUCATION AND QUALIFICATION / SKILLS AND COMPETENCIES
- University degree (bachelor, diploma, master) or completed apprenticeship with focus on business administration or related fields
- Fluency in English and German
- Very good knowledge of Microsoft office and SAP´s internal tools
- Demonstrated interpersonal and team player abilities
- Proactive and able to identify and solve problems
- Strong communication skills and organizational talent Your set of application documents should contain a cover letter, a resume in table form, school leaving certificates, current university transcript of records, copies of any academic degrees already earned, and if available, references from former employers (including internships). Please describe as well your experience and skills in foreign languages and computer programs. ! PLEASE APPLY ONLINE ON WWW.CAREERSATSAP.COM !Start as soon as possible